Zarządzanie czasem projektu – wykres Gantta - Flowgres https://flowgres.pl/en/ Keep your workflow Thu, 18 Jun 2026 08:48:32 +0000 en-US hourly 1 https://wordpress.org/?v=6.8.6 Zarządzanie czasem projektu – wykres Gantta https://flowgres.pl/en/zarzadzanie-czasem-projektu-wykres-gantta/ https://flowgres.pl/en/zarzadzanie-czasem-projektu-wykres-gantta/#respond Tue, 04 Feb 2025 07:29:04 +0000 https://flowgres.pl/zarzadzanie-czasem-projektu-wykres-gantta/ […]]]>

Failing to meet project deadlines is a fairly common problem these days. One of the chapters in Eliyahu M. Goldratt’s book *The Critical Chain*, titled “Causes of Delays,” begins with the sentence: “The topic of today’s class,” I said in a calm voice, “is the size of the safety margin that employees assume when planning each task in a project.”

In this article, I will examine this issue and present tools such as Flowgres, as well as techniques that enable us to effectively monitor project timelines.

Causes of Problems During Project Implementation

Project managers face many challenges that affect the completion of tasks. The number of unforeseen situations that can arise during project management is enormous. Some of them include:

  • An unrealistic project completion date.
  • An incorrect, overestimated assumption regarding the time needed to complete individual tasks.
  • The frustration of employees who have to juggle multiple tasks at once.
  • Incorrect definition of requirements.
  • A poorly prepared project plan.
  • Irregular monitoring of project implementation.

Why do we waste time on projects?

Quite often, even though a project was planned with plenty of time allocated for each task, we still aren’t able to meet deadlines. There can be many factors contributing to delays, but the most common ones are:

1. Multitasking

The idea of performing more than one activity at the same time. When we focus on two tasks at once, the quality of our work suffers. In reality, it is impossible to work on several tasks at the same time, because our brain shifts our attention from one task to another.

In a 1927 study, Russian psychologist Bluma Zeigarnik demonstrated that people remember interrupted tasks better than completed ones. In the frontal lobe of the brain, just behind the forehead, there is an area called Brodmann area 10. Many studies show that this is the area where a person can set aside a task, then return to it later and pick up right where they left off. This gives the impression that we can perform several tasks at once.

2. Procrastination

When you wait until the very last day allotted for completing a task to do it.

If we have seven days to complete a given task, we will either finish it on the seventh day or after the deadline. That is why discipline, planning, and fulfilling our responsibilities by the agreed-upon deadlines are so important.

3. Delays in projects are piling up, and the time saved does not

When you wait until the very last day allotted for completing a task to do it.

If we have seven days to complete a given task, we will either finish it on the seventh day or after the deadline. That is why discipline, planning, and fulfilling our responsibilities by the agreed-upon deadlines are so important.

What solutions can help with project time management?

With careful planning, we can prevent delays in projects. However, we cannot predict all variables. One way to manage the many variables of a project is to use a Gantt chart. It is a project management tool that displays the project schedule on a timeline. It typically has two sections: the left side contains a list of tasks, and the right side contains a timeline with schedule bars that visualize the tasks. A Gantt chart can also include task start and end dates, milestones, dependencies between tasks, and the people assigned to tasks.

I want to use a Gantt chart. Which tool is best for this?

When solving project problems, it’s a good idea to use a tool that allows you to plan and monitor all tasks in the project, thereby saving time. One tool that can help you with this is Flowgres.

Flowgres is a project management platform designed for various industries. Below, I will outline some of the features Flowgres offers.

Plan Your Projects

A Gantt chart is a great tool for planning your project. You can plan all project elements step by step in a simple and user-friendly way. By moving task groups and individual tasks along the timeline, you can adjust the entire project schedule in just a few dozen seconds.

Create dependencies between tasks

Have you ever had a situation where one task delayed another? Flowgres has a solution for that. You can create dependencies between individual tasks, so that if a task is delayed, the start date of the dependent task will be automatically adjusted.

Create custom filters tailored to your needs
The Flowgres system lets you customize the Gantt chart view to suit your needs.

With the advanced filter view, you can display the information that’s relevant to you at any given moment.

Summary

Managing a project throughout its entire lifecycle—from planning, through execution, to delivery in accordance with expectations and objectives—is a process that requires attention and a focus on acting in accordance with established guidelines. Scope, budget, quality, risk, benefits, and time compel those responsible for the project to exercise constant control.

It is important to consider the time factor and make sure your colleagues are aware of it when planning and conducting evaluations.

Tools such as Flowgres and Gantt charts allow us to monitor progress within the company and verify that each process is proceeding according to plan.

Bibliography:

Eliyahu M. Goldratt, The Critical Chain, MINT Books, Warsaw 2009.

]]> https://flowgres.pl/en/zarzadzanie-czasem-projektu-wykres-gantta/feed/ 0 The Five Best Revision Management Tools https://flowgres.pl/en/the-five-best-revision-management-tools/ Fri, 24 Nov 2023 07:32:24 +0000 https://flowgres.pl/the-five-best-revision-management-tools/ […]]]>

The Five Best Revision Management Tools

Effective task revision management allows us to increase the efficiency and productivity of our team and ourselves. Simply implementing specific solutions makes it easier to complete our tasks and saves us time. There are many task review management tools available on the market. They can make our work easier and help us organize it better. However, choosing the right program is often a challenge. It’s a good idea to start by analyzing the processes in your company and considering how to streamline them if necessary. In the list below, you’ll learn about the five best task review programs, their features, and the differences between them. I think this article will help you choose a tool that will streamline your daily work.

1. Flowgres

The system is both comprehensive and intuitive. If you want your client to stay informed about the project’s progress, you can let them log in to Flowgres and view selected areas. You’ll quickly learn how to use it to its full potential. With its help, you can create project schedules, track progress, and organize collaboration. With Flowgres, you can manage resources, communicate with your team and clients, add attachments, and receive real-time notifications.

The system is both comprehensive and intuitive. If you want your client to stay informed about the project’s progress, you can let them log in to Flowgres and view selected areas. You’ll quickly learn how to use it to its full potential. With its help, you can create project schedules, track progress, and organize collaboration. With Flowgres, you can manage resources, communicate with your team and clients, add attachments, and receive real-time notifications.

The platform's capabilities include:
  • Intuitive project management, regardless of the methodology used,
  • Management of all project documentation, including document revisions,
  • Resource and schedule planning,
  • Assigning and delegating responsibility for tasks,
  • A secure work environment through the assignment of permissions to user groups,
  • Monitoring the status of tasks and their deadlines,
  • Effective communication and information sharing within the project,
  • Managing customer communication in tasks,
  • Integration with external systems.

To learn more about Flowgres, schedule a free, personalized demonstration of the tool’s capabilities.

2. Easy Redmine

Easy Redmine is an enhanced version of Redmine developed by EasySoftware. The combination of a new project view with most of the desired plugins and features will make managing task versions more enjoyable, improve team communication and user convenience, and save you time. It is also extensible with plugins for Assets, Agile, Finance, CRM, Help Desk, and, most recently, DevOps.

Key features:
  • Easy to set up.
  • Predefined roles and dashboards.
  • Fully customizable.
  • Dashboards, advanced settings, and templates can be customized.
  • Fast and secure.
  • Global cloud and server solutions deliver the best performance.
  • Integration capabilities.
  • Improved API, XML, and XLSx import capabilities, as well as Zapier, facilitate extensive integration with external systems.

3. Trello

Trello is a well-known and popular task management tool used around the world. It makes it easy to manage the tasks you’re currently working on. In Trello, you can categorize all your tasks, which greatly improves organization and efficiency. If you’re looking for specific tasks, you know exactly where to go. With Trello’s advanced checklists, you can add more context to tasks by assigning team members and deadlines to checklist items, thereby increasing visibility and ensuring accountability within the team.

Use labels to indicate which tasks have high, medium, or low priority, and add a layer of shared understanding about the tasks. You can filter tasks by a specific label to see only the cards associated with it.

In the calendar view, you can view checklist items and cards with due dates, so you can see which tasks need to be completed in the coming days and weeks. The cards are organized by due dates and display any labels, members, and checklists added to them.

4. Asana

Asana is an advanced task management application. It works well for both hobby-based team projects, such as running a vlog, and for work-related tasks. It stands out for its extremely intuitive interface and user-friendly design. Asana offers both a paid and a free version, but it is primarily used as a business solution.

Asana's main features:
  • Switching between multiple workspaces, each of which can contain different projects. This makes it easier to separate, for example, marketing projects from IT projects.
  • Public and private projects.
  • A Kanban board with functionality similar to Trello.
  • A list of tasks for each project.
  • Checklists for elements in tasks.
  • Subtasks.
  • Calendar view.
  • Creating a project timeline.

5. Monday.com

Monday.com is a convenient and very popular task management tool. It helps organize tasks within a team and verify that these tasks are being completed properly. All company communication can be stored in one place, eliminating the need for emails and saving time. With Monday.com, you can keep all project information in one place. Tracking progress and viewing results on a timeline further streamlines work on all projects.

Key features:
  • The ability to create workflows,
  • Over 200 ready-made templates based on the work of real teams,
  • The ability to delegate tasks,
  • Reviewing the group tree and checking delegated tasks
  • The ability to create a schedule,
  • Organizing work across different teams and on various projects.

Summary

In our article, we’ve presented a subjective list of the five best task version control programs. Each has its own advantages that you can use to suit your needs, but it’s up to you to decide which tool works best for you.

Learn more about the Flowgres system and how it can help you streamline your daily work. Click here to try the platform’s free trial: https://flowgres.pl/free-trial/!

]]> Project Management – What Exactly Is It? https://flowgres.pl/en/project-management-what-exactly-is-it/ Wed, 22 Nov 2023 14:56:36 +0000 https://flowgres.pl/project-management-what-exactly-is-it/ […]]]>

Just a few years ago, project management was considered a minor aspect of full-time responsibilities. Today, it has evolved into a distinct field with its own methodologies and definitions. Adapting project management methods to current work standards is a challenge for many companies and corporations. The better the goals are defined and the more appropriately the tools are selected, the greater the chance that the project will be successfully implemented, bringing tangible benefits to both the company and the client.

In the following article, we will describe project management methods, as well as tools that can make our day-to-day work easier.

By definition, we know that project management is a set of activities carried out to achieve the established primary and secondary objectives within a finite time frame. It includes, among other things, planning, scheduling, execution, monitoring, and reporting on the tasks that contribute to achieving the project’s objectives. By using a project management tool, you’ll be able to organize all project details in one place, provide feedback, and share status updates—allowing you to collaborate much more effectively.

Project Management Methodologies

Project management is a way to help teams track all tasks in order to meet project requirements on time. However, the concept of “project management” itself is a broad one, encompassing many types, methodologies, and approaches, including:

Agile project management.

The Agile methodology is a so-called “agile” approach to project management, popular among product, engineering, and development teams. Teams working according to the Agile methodology focus on continuous improvement, flexible responses to change, an iterative approach, and incremental development.
Popular Agile methodologies include Scrum and Kanban, among others.

The cascade model.

In the waterfall model, tasks are performed sequentially: the next task can only begin after the previous one has been completed, and so on. The waterfall model consists of six steps: requirements definition, analysis, design, implementation, testing, and maintenance. This model is best suited for projects where the product and scope are fixed, as the waterfall method is less flexible than other project management methodologies.

The PRINCE2 Methodology.

PRINCE2 refers to “projects in controlled environments.” In the PRINCE2 project management methodology, project management is carried out through seven processes, which include: strategic project management, project preparation, project initiation, phase-end management, phase control, product delivery management, and project closure.

CPM and PERT

CPM (Critical Path Method) and PERT (Probabilistic Project Evaluation and Review Technique) are project management methods developed in the 1950s. CPM is an algorithm used to define the critical path among complex, interdependent tasks within a specific timeframe. Using the CPM method, teams can identify the longest sequence of dependent activities. PERT, on the other hand, helps teams identify the critical path when the timeline and time frame are unknown. In the PERT method, project managers identify all tasks to be performed (not just the critical path) to determine the minimum time required to complete the entire project.

Project Management – How to Do It Effectively?

Project management techniques vary widely. Although every project manager may have their own working style, they should always pay attention to a few key issues that determine the success of the entire project.
The most important principles of project management include:

  • a clear and understandable description of the project's objective,
  • determining the most realistic completion date for a given project,
  • providing all project participants with the appropriate tools,
  • developing a plan to address various contingencies, including unexpected and adverse events that could hinder the proper implementation of the project,
  • ensuring that project participants remain highly motivated (e.g., through flexible work hours, verbal praise, or bonuses),
  • ongoing supervision of subordinates and providing them with constructive feedback,
  • ensuring the best possible communication within the team and the proper flow of information, both among employees themselves and between supervisors and subordinates,
  • reporting on the implementation of individual project phases.

Some of the most convenient project management tools include:

Task List

A task list allows us to monitor all ongoing processes in one place. It lets us review tasks and respond in a timely manner. It also gives us the ability to organize the work of teams within the company.

Resource Management

Resource management gives us the insight we need to assess the workload of both the team and individual employees. It allows us to see who has too much work and adjust task assignments as needed.

Gantt Chart

Gantt charts are horizontal bar charts used to visualize a project timeline. In a Gantt chart, tasks are represented as horizontal bars, with the length of each bar representing the duration of the task.

Team Communication

Team communication is the foundation of success in project management and for sharing important information. It can take the form of a single communication channel or separate, multi-threaded conversations gathered in one place and focused on a specific issue.

Find the right solution for you!

By implementing project and work management principles and techniques, you’ll benefit not only yourself but also the people you work with. Changes in planning, resource management, and time tracking will improve operational efficiency, enable project control, and help build competencies within the team.
The Flowgres system is a platform that provides the necessary tools for project management—a tool that will help you solve the problems you encounter along the way.
Learn more at www.flowgres.pl!

]]> Time Tracking – Work Time Tracking https://flowgres.pl/en/time-tracking-work-time-tracking/ Wed, 22 Nov 2023 13:03:46 +0000 https://flowgres.pl/time-tracking-work-time-tracking/ […]]]>

Time Tracking – Work Time Tracking

Quick and easy tracking of project tasks is essential for efficient project management. It’s helpful to know the progress of individual tasks or the overall progress of the project. The information gathered can also be used to estimate the workload and schedule for new, similar projects.

That is why it is so important to collect and verify the accuracy of data. Flowgres facilitates this process through its Time Tracker desktop application, which provides:

  • Real-time updates on ongoing tasks,
  • Notifications about assigned tasks,
  • Task time tracking,
  • Overview of time spent on the project,
  • System reminders,
  • Email notifications.

Flowgres also allows you to manually add or modify the collected information in the Time Tracking web dashboard. So even if automatic data logging wasn’t possible, you won’t lose any information about the time spent on projects.

Having detailed project information about recorded work hours will help you organize upcoming projects better and faster

Check out more features of the Flowgres management system!

]]> Project Settlement with Flowgres https://flowgres.pl/en/project-settlement-with-flowgres/ Wed, 22 Nov 2023 12:36:50 +0000 https://flowgres.pl/project-settlement-with-flowgres/ […]]]>

Project Settlement with Flowgres

#flowgres #project management #payments #orders

Efficient communication between the customer service/sales department and project managers makes it possible to quickly check the status of installment payments based on the project’s progress.

The Orders [ORDERS] tool in the Flowgres system helps you efficiently define billing plans for your projects. You can schedule the billing of subsequent installments, and Flowgres will remind you of the invoice date. System indicators allow you to quickly determine the payment status of a given contract. If a payment is past due, the user responsible for that order will be notified immediately.

An extension to the scope of the order can be linked to the main order. This not only helps keep the project organized, but also allows the payment schedule to be updated as needed.

Join us for a free presentation of the Flowgres system to see how you can streamline the management of your project billing.
Follow us to stay informed about upcoming events.

]]> Project Management System for the Shipbuilding Industry https://flowgres.pl/en/project-management-system-for-the-shipbuilding-industry/ Wed, 22 Nov 2023 12:04:37 +0000 https://flowgres.pl/project-management-system-for-the-shipbuilding-industry/ […]]]>

Project Management System for the Shipbuilding Industry

The shipbuilding industry is a unique sector with specific requirements. To achieve its project goals, it must bring together many different areas.

To facilitate these tasks, we have created Flowgres, a project management platform dedicated to shipbuilding and design. It enables the management of design documentation and designers’ activities, and supports production management processes. Flowgres is an intuitive tool that ensures clear communication, integration with external systems, and data security.

Among the many advantages of the Flowgres system are:

1. Project Review and Reporting

Managing multiple projects can be a challenge. Flowgres allows each user to create their own dashboard widget layout for an instant overview of:

  • current project statistics,
  • evaluation of task completion,
  • the latest changes to tasks and communication,
  • tasks currently being performed,
  • the project's firing process,
  • a "ticket" system (help desk) and much more.
2. Managing the project workflow

The Flowgres platform is one of the few management systems that supports task revisions, a feature that is essential in the shipbuilding industry and ship design.

  • Customizable document workflow within a project,
  • Revision tasks – revisions of documents with a history of releases and changes,
  • Organizing project files,
  • System notifications.
3. Budget Management

The Flowgres platform supports the budget management process from the planning stage through to project completion.

  • There are many budgets in the project,
  • Allocation of tasks to budgets,
  • Customizable budget statuses,
  • A customizable system for tracking budget execution.
4. Effective Planning and Oversight
  • Easy project planning: Gantt charts and milestones,
  • Tracking time spent on tasks,
  • Relationships between dates and tasks,
  • Automatic notifications.
5. Controlled flow of information

Clear communication in a project leads to fewer misunderstandings, more efficient work, and meeting deadlines. To help with this, Flowgres provides:

  • Open (public) communication with all parties involved in the project,
  • Internal communication within a project team,
  • Single-threaded content,
  • Sole proprietorship,
  • Tags, filters, and a priority system for task management,
  • Outlook integration – no unread messages.

These advantages make Flowgres ideal for managing design and production processes, such as quality control, drawing reviews, and inspections on board ships or at shipyards.

The Flowgres project management platform is constantly being improved. New features and on-demand functions are continuously being developed to meet the needs of Flowgres users.

]]> A project management platform designed to promote efficient work https://flowgres.pl/en/a-project-management-platform-designed-to-promote-efficient-work/ Wed, 22 Nov 2023 10:46:33 +0000 https://flowgres.pl/a-project-management-platform-designed-to-promote-efficient-work/ […]]]>
A project management platform designed to promote efficient work

Working with advanced project management systems relies on access to a wide range of features found in various parts of the application. Accessing them usually involves a few to a dozen or so clicks and navigating through successive options. The more features an application has, the more steps you have to take. This fact can be ignored if we use a feature only every few weeks, but what about the features we need on a daily basis?

In this situation, the “Pulpit” system comes in handy. It serves a similar purpose to a car’s dashboard. Here you’ll find the most essential functions, along with the necessary gauges that provide access to the car’s key parameters and features. This keeps everything within easy reach and in plain sight. Other features, such as calibration and customization of specific vehicle parameters, are buried deep within the software because they aren’t necessary for everyday use of the car.

To make working with the Flowgres system even more intuitive, it has just been enhanced with this dashboard. This feature was introduced as a result of the platform’s dynamic development and research into customer needs.

The dashboard provides instant access to:

  • full customization of access to the necessary features according to the needs of a specific system user,
  • user-specific information displayed after logging in, depending on the user's role in the project,
  • customizable widgets (position and size defined on the desktop),
  • favorite projects,
  • recently updated items and tasks,
  • project statistician.

Therefore, both the CEO and the engineer will see information tailored specifically for them as soon as they log in to the system.

From now on, working with the Flowgres system every day is a pure pleasure.

If we were to summarize the above information in a single sentence, it would be:
“Design and build a part of the Flowgres system yourself according to your own preferences.”

]]> Secure and Efficient Data Access Management https://flowgres.pl/en/secure-and-efficient-data-access-management/ Wed, 22 Nov 2023 09:59:03 +0000 https://flowgres.pl/secure-and-efficient-data-access-management/ […]]]>
Secure and Efficient Data Access Management

System user permissions are a key factor that directly affects data security. Unfortunately, managing them can be problematic and time-consuming, and a single mistake can result in unintended data disclosure.

Efficient management of user permissions is an important factor to consider when selecting an IT system.

The FLOWGRES platform covers two key aspects of rights management: USER ROLES and DATA ACCESS GROUPS.

User roles allow us to determine what a user can do within the system. Each user can have different roles in the projects in which they participate. This allows us to control user permissions individually for each project.

A DATA ACCESS GROUP is a set of parameters used to grant users belonging to a specific group access to projects and tasks. The system automatically grants access to tasks based on the attributes assigned to the selected group.

Thanks to its two-pronged approach to permissions management, FLOWGRES saves time, minimizes errors, and provides full control over data access. As a result, the project implementation process runs smoothly.

We invite you to a free presentation of the Flowgres system, where you’ll see how quickly and easily you can set permissions for users and groups.

]]> Communication platform for the project https://flowgres.pl/en/communication-platform-for-the-project/ Wed, 22 Nov 2023 09:49:31 +0000 https://flowgres.pl/communication-platform-for-the-project/ […]]]>

Communication platform for the
project #flowgres #projectmanagement #communication

The year 2020, when the COVID-19 pandemic began, clearly demonstrated how important online communication is in today’s world. Unfortunately, this privilege also has a downside: the enormous volume of emails and news updates with which we are inundated. Information overload and redundancy negatively impact both personal and professional effectiveness. Lost emails or project information, delays in responses caused by a lack of clear accountability within the team—these things can happen in any project.

To address these challenges in our projects, we have created an innovative project communication platform.

The tool in question is the Flowgres platform. It features a structured communication tool that provides, among other things:

  • communication within the Flowgres platform among project participants,
  • email notifications,
  • single-threaded communication in tasks,
  • an intuitive overview of recently received data on a customizable dashboard,
  • immediate notification of unread messages,
  • assigning and delegating responsibilities with a single click,
  • internal and external communication,
  • priority settings,
  • a comprehensive filter system.

The Flowgres platform’s tools will help standardize and simplify all correspondence in every project.

Join us for a free presentation of the Flowgres system—see how you can streamline your communication workflow.
Follow us to stay updated on upcoming events.

]]> A Secure IT System Is the Key to a Well-Run Business https://flowgres.pl/en/a-secure-it-system-is-the-key-to-a-well-run-business/ Wed, 22 Nov 2023 09:38:26 +0000 https://flowgres.pl/a-secure-it-system-is-the-key-to-a-well-run-business/ […]]]>

A Secure IT System Is the Key to a Well-Run Business
#flowgres #it #security #cyber

The FLOWGRES project management platform was designed not only to make it easy to explore your own databases, but also to ensure their security. With this in mind, solutions have been implemented to ensure the security of data exchange and storage.

The data contained in the application is under the sole control of your organization, and access to it must be authorized. This is done as follows:

  • The app is built using the latest, secure technologies, which are regularly updated,
  • The data is stored in a data center with a TIER 3 security certification, which guarantees 99.98% service availability,
  • Two-factor authentication. The user's account is locked after several failed login attempts,
  • Communication between your computer and the FLOWGRES application is encrypted using the TLS protocol,
  • The data drives are encrypted. This prevents anyone from reading their contents, even if they have physical access to the drives,
  • daily backups,
  • The data is stored within the European Union and is subject to European Union law,
  • You also have the option to purchase the application along with a server and install it in your server room,

Security is our top priority, and we monitor it daily to improve the tools and expertise of our cybersecurity team.

]]>